Whether you’re sharing a file from a chatroom or tidying up a workspace, you can now add shortcuts or move files exactly where they need to be.
How to Move Files
You can move files by clicking the three dots next to the file and Move to.
Keep in mind that when you move files from one place to another, the file disappears from its original location. You can move files:
From the root workspace into a folder or subfolder
From a folder back to the root workspace
From one workspace to another
Only one version of the file exists per workspaces unless you create shortcuts.
Note: If you try to move the file to the same location where it already exists, nothing changes. No duplicates are created!
How to Add File Shortcuts
You can add a shortcut for any file shared in a chatroom or form directly into a workspace. Here's how:
From a Chatroom to a Workspace
Go to the Messaging section and select the relevant chatroom.
Find the file you want to copy.
Click the copy icon next to the file.
Choose the workspace where you want to place the file.
Select a folder (or a subfolder) within that workspace.
Click Copy.
Once the file is copied, you’ll be redirected to the folder location, so you can confirm the file is exactly where you want it.
Note: The original file stays right where it is, in the chatroom, so you’ll always be able to refer back to it if needed.
From a Form to a Workspace
Go to Forms.
Select the form that contains the file you want.
Click on the Answers tab.
Find the file you want to copy.
Click on File attached.
Click the copy icon next to the file.
Choose the workspace where you want to place the file.
Select a folder (or a subfolder) within that workspace.
Click Copy.
Once the file is copied, you’ll be redirected to the folder location, so you can confirm the file is exactly where you want it.
⚠️ If you edit a file that has been added as a shortcut, your changes will also apply to the original file.