The Expenses feature in Hubflo helps you organize operational and project-related spending, ensuring you never miss a billable charge. Whether you're reimbursing a team member, managing recurring costs, or linking expenses to projects and invoices, this tool gives you full control.
Create a New Expense
To get started, go to More in the sidebar, then click Expenses.
Click New Expense to begin entering details.
You can:
Upload receipts and files.
Toggle whether the expense is billable.
Add a label, total amount, and VAT.
Choose a status: To Validate, To Pay, Paid, or Cancelled.
Set a payment date.
Link to a provider (company) and a collaborator (internal user).
3. Under More fields, you can:
Link to a project.
Assign a category.
Add tags and internal comments.
This is especially useful for project-based tracking and internal transparency.
Organize and Filter Expenses
Expenses are automatically grouped by status:
To Validate
To Pay
Paid
Recurring
You can also filter by:
Date
Categories
Projects
Click the + icon to access advanced filters, including:
Tags
Engaged by
Provider
Recurring expense
Receipt uploaded
Linking Billable Expenses to Invoices
When creating a new invoice in Hubflo, use the Bill back > Expenses option in your line items. This lets you attach any billable expense tied to a project directly to that invoice—saving time and ensuring accuracy in client billing.
What's Next?
Looking to convert expenses into invoices? Read our full Invoices article for more on how expenses and invoices work together.