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To get started, find Settings ⚙️ (located on the menu to the bottom left) → My Profile
Fill in Your Personal Information
Start by making sure your key info is up to date:
Profile Picture
First & Last Name
Phone Number
Business Email
Job Title
Time Zone
Email & Calendar Preferences
Under the Emails and Calendar section, you can streamline how Hubflo handles your communications:
Auto-add contacts from your calendar events
Hubflo will automatically create contacts when you meet with someone via your synced calendarShow emails and meetings by default
Choose whether your emails and meetings are visible on contact or project pages (great for collaboration!)
Email Signature
Add a personalized email signature that will appear on all emails you send from Hubflo.
Tip: Use Hubflo AI to rewrite or translate your signature into clear, professional language.
Notifications
Customize how and when you stay informed:
Unread Message Alerts – Get an email if you have unread messages
Daily or Weekly Recap – Choose if you want a summary of your activity delivered to your inbox
New Message Notifications – Set preferences for real-time updates from all Contacts in your account or just the ones you own
Time Tracking
Under "View more settings," if your team uses time tracking:
Set your hourly rate (what you charge clients)
Set your hourly cost (your internal cost per hour)
You can enable or hide the timer widget in your personal profile settings.
When enabled, you’ll see the timer icon in the top right corner of your Hubflo dashboard.
Click the timer to:
Start tracking time for any task
Link time entries to specific tasks or projects
Add tags to categorize your time (e.g., Design, Admin, Meeting)
Write a short description to keep track of what you worked on
Language & Location Settings
Language
Country
Time Format – Choose between 12-hour or 24-hour display
If you're not sure what something means or need help configuring your profile, just hit the chat bubble in the bottom-right corner—or email us at [email protected].