Important: The Zapier integration is available on all Hubflo plans. However, some Hubflo features you may want to automate may not be available on your plan. Make sure your plan includes the features you want to connect before setting up your automation.
Zapier is an online automation platform that lets you connect different apps using triggers (when something happens) and actions (what should happen next). Together, these make a Zap.
Example:
Trigger: Updated Deal Stage in HubSpot
Action: Create Project in Hubflo
Save time by automating repetitive client onboarding tasks
Reduce manual data entry and avoid errors
Connect your existing stack (CRM, calendars, forms, storage, etc.)
Create smoother experiences for your team and clients
Go to Zapier.com and log in or create an account
Search for Hubflo in the app directory
Choose a trigger app (like Gmail, Typeform, Slack, etc.)
In Hubflo, go to Settings > Integrations to copy your Hubflo API Key
Add your Hubflo account when prompted
Choose Hubflo as the action app and select what you want Zapier to do
Here are some powerful ways businesses use Zapier with Hubflo. For more examples: 👉 Access the Hubflo Zapier Connector →
Use Case | Trigger App | Hubflo Action |
Auto-create a contact when someone submits a lead form | Google Forms, Typeform, Webflow | Create Contact |
Add a new client when a deal closes in your CRM | HubSpot, Pipedrive, Close | Create Company + Contact |
Send a Slack message when a new project is created in Hubflo | Hubflo (Trigger) | Slack (Action) |
Sync calendar bookings with Hubflo | Calendly, Google Calendar | Create Task or Update Project |
Send Hubflo form submissions to your external tools | Hubflo (Trigger) | Dropbox, Google Sheets, Jotform (Action) – e.g., log submission data, archive uploads |
Notify your team via email when a payment is completed | Stripe, PayPal | Gmail or Outlook (Send Email) |
💬 Need help building your first Zap? Reach out to us [email protected]—we’re happy to help!
