---
title: "Embedding apps in your client portal"
description: "Create a seamless experience for clients by embedding apps your clients already use, like Calendly, Google Sheets, videos, forms, and more."
url: https://support.hubflo.com/en/articles/8936829-embedding-apps-in-your-client-portal
collection: "Add apps to your portal"
updated: 2026-09-17
language: en
alternates: [fr]
---

# Embedding apps in your client portal

Create a seamless experience for clients by embedding apps your clients already use, like Calendly, Google Sheets, videos, forms, and more.

Embedding apps into your client portal helps you:

-   **Centralize tools**: Keep all content and links in one place—no more sending clients to 5 different websites.
    
-   **Create a seamless client experience**: Clients can engage with your content directly, without leaving your portal.
    
-   **Save time**: No custom development or back-and-forth emails—just paste a public link.
    
-   **Personalize the portal**: Embed what matters to your workflow—whether it's scheduling, reporting, or showcasing work.
    

## Common use cases

Here are common ways service-based businesses use embedded applications in Hubflo.

<table style="min-width: 50px;"><colgroup><col style="min-width: 25px;"><col style="min-width: 25px;"></colgroup><tbody><tr><td colspan="1" rowspan="1" style="background-color: #e3e7fa80;"><p><strong>Use Case</strong></p></td><td colspan="1" rowspan="1" style="background-color: #e3e7fa80;"><p><strong>Embed Type</strong></p></td></tr><tr><td colspan="1" rowspan="1" style="background-color: #e8e8e880;"><p>Client booking</p></td><td colspan="1" rowspan="1"><p>Calendly link</p></td></tr><tr><td colspan="1" rowspan="1" style="background-color: #e8e8e880;"><p>Progress updates</p></td><td colspan="1" rowspan="1"><p>Google Sheet or Airtable embed</p></td></tr><tr><td colspan="1" rowspan="1" style="background-color: #e8e8e880;"><p>Intro or walkthrough videos</p></td><td colspan="1" rowspan="1"><p>Loom or YouTube</p></td></tr><tr><td colspan="1" rowspan="1" style="background-color: #e8e8e880;"><p>Portfolio showcases</p></td><td colspan="1" rowspan="1"><p>Notion pages, custom websites, Instagram posts</p></td></tr><tr><td colspan="1" rowspan="1" style="background-color: #e8e8e880;"><p>Feedback &amp; surveys</p></td><td colspan="1" rowspan="1"><p>Typeform, Google Forms</p></td></tr><tr><td colspan="1" rowspan="1" style="background-color: #e8e8e880;"><p>Live dashboards</p></td><td colspan="1" rowspan="1"><p>Databox, Power BI, or Google Data Studio</p></td></tr></tbody></table>

# How to embed

To embed any public app or page go to the workspace.

1.  Click on **“Embed”**
    
    ![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133245_5545.png)
2.  Paste the **public URL** into the field
    
3.  When adding an **Embed**, you can customize the way it appears:
    

-   **Display Mode**  
    Choose how your app or content is shown:
    
    -   **Inline** – Embed it directly into the workspace
        
    -   **Full Page** – Open it in a dedicated tab for more space
        

![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133245_3246.png)

-   **Title & Icon**  
    Add a clear title and choose an icon so clients know what to expect
    

## Common embed ideas

-   Calendly or scheduling tools
    
-   Form builders (Typeform, Google Forms, etc.)
    
-   Loom or YouTube videos
    
-   Notion pages or Google Slides
    
-   Dashboards or reports from tools like Databox or Looker Studio
    

💡 Want to embed a form, Excel sheet, presentation, or social feed? As long as it has a public URL, you’re good to go.

# Set up embeds across all workspaces

If you want an embedded app to appear automatically across **all** your client workspaces, you can add it as a **Global Item**.

![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133245_8917.png)

Global Items make it easy to maintain consistency—perfect for onboarding videos, company updates, or shared calendars.

👉 [Learn how to set up Global Items →](https://support.hubflo.com/en/articles/9507360-set-up-global-items.md)

# Editing embeds in individual workspaces

If you only want to change an embed for **one specific workspace**:

1.  Go to the workspace where you want the change
    
2.  Select the three dots (**...**) on the embed
    
3.  Click **Edit**
    
    ![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133245_0284.png)
4.  Paste your new link