---
title: "Bill back expenses to a client"
description: "When an expense is marked as billable and linked to a project, you can attach it directly to an invoice as a line item."
url: https://support.hubflo.com/en/articles/15362661-bill-back-expenses-to-a-client
collection: "Invoices & recurring payments"
updated: 2026-08-31
language: en
alternates: [fr]
---

# Bill back expenses to a client

When an expense is marked as billable and linked to a project, you can attach it directly to an invoice as a line item.

**This feature is available to owners and regular members.** Limited members, contractors, and accountants cannot create invoices.

Only expenses marked as **Billable** and linked to a project will appear in the **Bill back** list. The easiest way to ensure this is to create the expense directly from the project you're working on and it will be linked automatically.

### To create an expense from a project:

1.  Open the project
    
2.  Click **+** → **Expense**
    
3.  Fill in the details and make sure **Billable** is toggled on
    

![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133135_1111.gif)

### To bill it back on an invoice:

1.  Open or create an invoice for that same project
    
2.  In the line items section, click **Bill back → Expenses**
    
3.  Select the expenses you want to include
    
4.  They'll be added as line items automatically
    

![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133135_5748.gif)