---
title: "Moving files or adding a shortcut of files"
url: https://support.hubflo.com/en/articles/14973566-moving-files-or-adding-a-shortcut-of-files
collection: "Workspaces"
updated: 2026-07-09
language: en
alternates: [fr]
---

# Moving files or adding a shortcut of files

When you want a file to appear in a workspace, you have two options depending on whether you want to relocate it or simply reference it from a new place.

-   **Move to** physically relocates the file to a different location. You can move files:
    
    -   From the root into a folder or subfolder
        
    -   From a folder back to the root
        
    -   From one workspace to another
        
    
-   **Add shortcut** leaves the file exactly where it is and places a link to it in the destination instead.
    

Use a shortcut when you need the same file to be accessible from multiple places, or when you don't want to disturb where the original lives—for example, a file shared in a chatroom or submitted through a form.

**Important:** Shortcuts are references, not copies. Editing a file through a shortcut changes the original.

## Adding a shortcut from a chatroom

If a file was shared in a chatroom, you can add a shortcut to it directly into a workspace folder without moving the original.

1.  Go to **Messaging** and open the relevant chatroom
    
2.  Find the file you want
    
3.  Click the shortcut icon next to the file
    
4.  Select the destination workspace and folder
    
5.  Click **Add**
    

You'll be redirected to the folder so you can confirm the file is in place. The original file stays in the chatroom.

![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133229_3856.gif)

## Adding a shortcut from a form

1.  Go to **Forms** and select the relevant form
    
2.  Click the **Answers** tab
    
3.  Select "Show details"
    
4.  Click the shortcut icon next to the file
    
5.  Select the destination workspace and folder
    
6.  Click **Add**
    

![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133229_1958.gif)