---
title: "Create and manage folders"
description: "Add folders to your workspaces"
url: https://support.hubflo.com/en/articles/14973013-create-and-manage-folders
collection: "Workspaces"
updated: 2026-09-04
language: en
alternates: [fr]
---

# Create and manage folders

Add folders to your workspaces

To create a folder, go to the **Content** tab inside the workspace and click **Folder**. Once created, click the three dots next to any folder to:

-   Rename it or add a description
    
-   Move it to another location
    
-   Add a shortcut to another workspace
    

## Client folder visibility

Each folder has a permissions icon you can click to control visibility. You can set a folder as public (visible to all clients in the workspace) or restrict access to specific contacts.

![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133228_6366.gif)

When **Public by default** is on, new clients added to the workspace automatically have access to this folder.

> **Warning:** **Note:** You can give [clients permission](https://support.hubflo.com/en/articles/14176346-set-up-your-client-portal.md#h_ea2babb542) to create folders, upload and move files. To do so, go to **Settings > Client permissions**.

## Manage files in folders

Click the three dots next to any file to:

-   Reorder the file within its current location
    
-   Move the file to another folder or workspace
    
-   Add a shortcut and create a reference to the file in another workspace without moving the original
    
-   Generate a direct link to the file, making it easy for your internal team to find it quickly
    

![](https://staticfiles.gleap.io/helpcenter/6a4bcc4e8b024171cc9027af/20260709133228_0843.png)

When editing a file, you can:

-   **Update** the title
    
-   **Add tags** to make it easier to filter and find later
    
-   **Link to contacts** so the file appears in the Content tab of that contact's record
    
-   **Link to projects** so the file appears in the Content tab of that project's record
    
-   **Save the file to your personal library** for quick access